Administrative Coordinator, Special Education

Job Description

Peak Potential Therapy is adding an Administrative Coordinator to our team! The Administrative Coordinator will serve as the first point of contact for all visitors and inquiries, handle all communications and documents; ensure that the faculty, staff, and students meet the goals and objectives of the program; to create an atmosphere where learning, therapy, and excelling to the peak potential are a part of the culture.

Essential Duties & Responsibilities: 

  • Build professional relationships with clients and families to create a positive experience.
  • Coordinate and conduct all steps of the new client intake process including client communication, documentation, facility tours, and service provider introductions.
  • Support the coordination between Peak Potential Therapy, parents, case managers, student’s home school district, and outside Service Providers.
  • Track program eligibility to ensure all students are receiving appropriate academic and therapeutic services.
  • Closely monitor the performance of staff in regards to individual clients’ needs.
  • Schedule related services and ensure IEP compliance.
  • Carry out administrative duties such as filing, typing, copying, scanning, etc.
  • Attend training and workshops deemed necessary to perform duties.
  • Assist with Special Programs & Events (eg. camps, field trips, etc.).
  • Assist in the maintenance of records of Peak Potential Therapy materials.
  • Assist with day-to-day tasks as well as documentation and logistic support.
  • Answer and direct phone calls.
  • Open the front door and greet and assist visitors.
  • Other duties as assigned.


  • Minimum 2 years of college education necessary prior to starting work.
  • Clear BCI & FBI background check.
  • Physical Demands
    • While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.



  • Imperative that the applicant embraces an environment that puts the care of all of our clients and their families at the forefront.
  • Excellent verbal and written communication skills
  • Ability to communicate information to students, parents, colleagues, and 3rd parties effectively, and to timely monitor and report on developments
  • Exercises sound judgment and exhibit strong decision-making and problem-solving skills
  • Ability to establish and maintain effective professional relationships with key internal and external stakeholders, clients, and the public
  • Displays exceptional interpersonal communication and leadership skills
  • Ability to work independently and cooperatively as part of a team
  • Results-oriented and self-starter who is able to effectively work within deadlines



  • Gain invaluable experience for future careers in SLT, ABA, Special Education, and more.
  • Job Types: Full-time, Part-time
    • Consistent yet flexible hours to work around college schedules. Day and evening with Part-time and Full-time shifts open.
  • Fun & relaxed work environment.
  • Pay: $10.00 – $12.00 per hour

COVID-19 considerations: Ozone cleaning, UV light disinfecting, high-touch surfaces cleaned, individual treatment rooms for sessions, and more.

If you are interested, please contact us by emailing or calling 330-405-8776.

Or, apply using our application below.

Employment Inquiry